Vendor Contract 

Please take the time to read and fill out the vendor contract below. By clicking the button below, you have read and accepted the terms and conditions stated below.

Once we receive your filled out contract, we will send you the invoice via paypal for your non-refundable security deposit.  

If you have any questions, please don't hesitate to let us know! 

Thank you again and looking forward to having you as a vendor at this year's dessert and pastry expo!

(As you want displayed publicity):
Mailing Address: *
Mailing Address:
Phone Number *
Phone Number
Contact Person: *
Contact Person:
*Please be advised we are expecting about 150-200 guests. We will give you a more accurate estimate, as it gets closer to the event. **All vendors are responsible for bringing all necessary items for booth including serving tools/plates/other utensils.
(Max. 3)
Our team will be having a raffle during the event for all guests. General admission guests will be automatically entered once, while VIP guests will be entered twice in the raffle. We will be selling raffle tickets for those who are interested in entering multiple times. All proceeds will go towards next year’s event! Prizes will include: gift baskets, and various gift cards.
Tote Bag Give Away: *
For the first 50 guests in line on the day of the event, our team will be giving a FREE Tote Bag. If you have business cards, flyers, and/or brochures and would like to include it in the tote bags, please check one of the options below:
Mailing or Pick Up: *
We ask to have the selcted items from above, no later than 2 weeks before the event (February 18, 2018). Please state below if you want the items to be picked up from you or if you prefer to have it all mailed to us. Please mail items to: ATTN: The Sweet Experience Event 212 W 232nd Place Carson, CA 90745

Terms and Conditions

Advertisement: Your company gives Dean Bernard Events permission to use your company logo and name in all forms of advertisement such as: social media (Instagram, Facebook, Twitter, Tumblr, Tsu), and at and Dean Bernard Events reserves the right use photos from your company website and social media accounts for promotion, display, advertisement, Internet, publication, etc. (Photo credit will be given to you). Photos from The Sweet Experience will be shared with all participating vendors once Dean Bernard Events receives them after the event.  Dean Bernard Events will send an electronic copy of the event flyer for your company to use if you would like to promote. 

Tickets: Pre-sale tickets will be sold beginning in November until “X” number of pre-sale tickets are purchased. “At the Door” tickets will be sold on the day of the event for a higher price. Our team will give all vendors more information before tickets go on sale via email.

Security Deposit: All vendors will be required to pay a non-refundable security deposit of $50. Dean Bernard Events will not be charging participating vendors any other hidden fees.  

Event Set Up:  Dean Bernard Events will be confirming set up time, as the event gets closer. All participating vendors are responsible for the set up and clean up of their booth on the day of the event.  

Booth: Dean Bernard Events will be assigning booths to all vendors. A copy of the event floor plan will be sent out prior to the event date. All vendors agree to accept booth assignments and will not switch, change, or move booth at all unless otherwise stated by Dean Bernard Events.  The Renaissance Hotel, Long Beach, will provide one (1) 6ft. table and a table linen for each participating vendor of the event.  

Electricity:  Electricity is available upon request. However, there is an extra fee charged by the hotel. Vendor must complete a separate form to request electricity. Forms are distributed by the hotel if requested.  

Cancellation: $50 Security deposit payments are non-refundable. If at any event the participating vendor drops out from The Sweet Experience event, a mandatory payment of $200 will be paid to Dean Bernard Events as a cancelation fee. Vendors are able to drop out from the event without penalty no later than December 31, 2017. 
Dean Bernard Events and The Renaissance Hotel of Long Beach will take reasonable precautions to safeguard participating vendor’s property. However, Dean Bernard Events and The Renaissance Hotel of Long Beach will not be liable for loss or damage to property from theft, fire, accident, or any cause beyond its control. Vendors agrees to indemnify, protect, defend, and save and hold harmless Dean Bernard Events, its managers, employees, representatives, and agents, and The Renaissance Hotel of Long Beach, its managers, employees, representatives, and agents, from all claims, demands, damages, and liability of whatsoever kind resulting from the negligence or willful misconduct of the participating vendor, its agents, employees, or invitees; or a breach of this contract by participating vendor or its agents, employees, or invitees. The Participating Vendor, on signing this agreement, expressly releases the aforementioned from all claims for loss, damage, or injury. 
If an act of God, such as fire, flood, earthquake, or other natural calamity shall cause Dean Bernard Events to cancel the event, no penalty fees will be charge upon vendors and security deposits will be refunded to vendors. 
ALL PARTICIPATING VENDORS must provide Dean Bernard Events and The Renaissance Hotel of Long Beach, indemnification agreement and proof of adequate insurance. Dean Bernard Events and The Renaissance Hotel of Long Beach will not be responsible for any issues, problems, or health issues caused by any products made, given, and/or sold by the vendor. 
Dean Bernard Events will contact vendors via email prior to the event. Information will include: estimated guest count, setup time, loading/unloading as well as parking instructions, floor plan, booth assignments, and other related event information